Financial Administration

Spending Guidelines for Faculty with FAS Funds

• FAS Spending Policy for Travel, Business Meals, and Entertainment (FY08)
• Start-Up and Other FAS Faculty Support Funds
  

Reimbursement & Corporate Credit Card Payment Forms

• Universal Expense Form (writable pdf)
  Reimbursement & Corporate Credit Card Payment Form
• Universal Expense Form (not writable pdf)
  Reimbursement & Corporate Credit Card Payment Form
• Missing Receipt Affidavit (writable pdf)
  Required if receipts are missing
• Foreign National Information Form (writable pdf)
  Required if reimbursee is not a US Citizen
• Exception Request Form (Word Document)
  ***THE FAS FINANCIAL OFFICE WILL NOT GRANT EXCEPTION APPROVALS UNDER ANY CIRCUMSTANCES FOR RECEIPTS OLDER THAN 90 DAYS OR THOSE SUBMITTED MORE THAN 90 DAYS AFTER THE COMPLETION OF THE RELATED TRIP***
  Required if Harvard employee needs an exception to:
  1) the 60-day policy for reimbursements
  2) the 60-day policy for corporate card payments
  3) pay the corporate card delinqency fee
  4) a travel policy

Reimbursement Policies

• Travel and Reimbursement Home Page
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• Harvard University Reimbursement Policy at a Glance­
• FAS Reimbursement Policy Including Exceptions to Policies
• FAS Summary of Reimbursement Policy

Telecommunication Reimbursement Information

• Form and Instructions

Payroll

• I-9 Form (Employment Eligibility Form)
• Form W-4 (2004)
• Form M-4
• Federal Work Study Information
• Casual Pay Time Sheet (writable pdf)
• Casual Pay Action Form (writable pdf)

Human Subject Payment Information

• Subject Payment Form
• Payment Procedures

Miscellaneous Forms

• Department Accounts Payable Slip
  • for magazine subscriptions
  • for junior faculty lunches
  • for seminar guest speakers' travel expenses
  • for seminar lunchs/dinners
  • for conferences attended by faculty
  • for conferences where faculty presented papers
• Event Approval Reque­st Form
• New Journal Template
  
• Fellowship Form
• Prize Form
• Foreign National Information Form
• Gnomon Copy Order Form
• Supply Order Form