Financial Administration

Spending Guidelines for Faculty with FAS Funds

• FAS Spending Policy for Travel, Business Meals, and Entertainment (FY11)
• Start-Up and Other FAS Faculty Support Funds
• FAS Purchasing Card Policy
  

Reimbursement & Corporate Credit Card Payment Forms

• Employee Universal Expense Form (writable pdf)
  Reimbursement & Corporate Credit Card Payment for Full-time employees
  
• Non-Employee Universal Expense Form (not writable pdf)
  Reimbursement form for all Non Full-time Employees (invited Guests, Students, Affiliates, etc.)
• Missing Receipt Affidavit (writable pdf)
  Required if receipts are missing
• Foreign National Information Form (writable pdf)
  Required if reimbursee is not a US Citizen
• Exception Request Form (Word Document)
  ***THE FAS FINANCIAL OFFICE WILL NOT GRANT EXCEPTION APPROVALS UNDER ANY CIRCUMSTANCES FOR RECEIPTS OLDER THAN 90 DAYS OR THOSE SUBMITTED MORE THAN 90 DAYS AFTER THE COMPLETION OF THE RELATED TRIP***
  Required if Harvard employee needs an exception to:
  1) the 60-day policy for reimbursements
  2) the 60-day policy for corporate card payments
  3) pay the corporate card delinqency fee
  4) a travel policy

Reimbursement Policies

• Travel and Reimbursement Home Page ­
• Harvard University Reimbursement Policy at a Glance­
• FAS Summary of Reimbursement Policy
• FAS Travel Spending Policy
  

Telecommunication Reimbursement Information

• Form and Instructions

Payroll

• Direct Deposit Form
• I-9 Form (Employment Eligibility Form)
  
• Handbook for Employees: Instructions for Completing Form I-9
• Form W-4
• Form M-4
• Federal Work Study Information
• Casual Pay Time Sheet (writable pdf)
• Casual Pay Action Form (writable pdf)
• FAS Payroll Services
  

Human Subject Payment Information

• Subject Payment Form
• Payment Procedures
• Payment Procedures for All Study Participants

Tax Forms

• Harvard Tax Exempt Certificate
• Mass Sales Tax Exemption Form ST-5
  

Miscellaneous Forms

• Department Accounts Payable Slip
  • for magazine subscriptions
  • for junior faculty lunches
  • for seminar guest speakers' travel expenses
  • for seminar lunchs/dinners
  • for conferences attended by faculty
  • for conferences where faculty presented papers
• Event Approval Reque­st Form
• New Journal Template
  
• Fellowship Form
• Prize Form
• Foreign National Information Form
• Gnomon Copy Order Form
• Supply Order Form
• Property of Harvard Form